View Our Website View All Jobs

Payroll Intern

After School Matters is a nonprofit organization that offers Chicago public high school teens high quality, out-of-school-time opportunities to explore and develop their talents, while gaining critical skills for work, college, and beyond. Our hands-on, project-based arts, science, sports, technology, and communications programs are delivered at Chicago public high schools, at community locations throughout the city, and downtown at Gallery 37 Center for the Arts.   

 

Summary of Position:

Teens participating in After School Matters programs earn a stipend for their participation. The Payroll Intern is responsible for assisting with all functions related to the administration of stipends for program participants. The Payroll Intern is also responsible for assisting with administrative duties associated with other work conducted by the Payroll Division, as well as the Finance Department. Such tasks include—but are not limited to—contacting program providers, making copies, preparing mailings, and filing paperwork. 

This is a part-time internship. The preferred start date is mid-May.

 

Major Duties and Responsibilities:

  • Assists with all aspects of the program stipend payroll process, from ensuring proper paperwork is in to successfully paying a teen participant.
  • Assist with teen audit process
  • Contact program liaisons when teens are missing requirements needed to be eligible for a stipend
  • Respond to stipend-related calls and e-mail
  • Staff the stipend-related support hotline
  • Contact programs to ensure accurate check delivery information is on file
  • Sort checks and assist with their distribution
  • Process lost/stolen check forms as needed
  • Navigate ADP and Precision Payroll Systems
  • Assist in the distribution of 1099s and W-2s, including following up on those returned in the mail
  • Assist in gathering data requested by external auditors as needed
  • Provide technical assistance to Liaisons
  • Perform related duties as required to support and promote the efficient operation of the Payroll Division, the Finance Department, and After School Matters as a whole
  • Other duties as assigned

     

Supervisory Responsibilities:

  • None

 

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to work on a computer for long periods of time.
  • Must be able to sit for long periods of time.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is not exposed to weather conditions.
  • The noise level in the work environment is usually moderate.

 

Knowledge, Skills and Abilities:

  • Ability to manage detail-oriented work
  • Strong orientation to customer service in a fast-paced, high-energy environment
  • Administrative tasks, including copying, mailing, filing and attention to detail
  • Desire to help internal and external customers
  • Ability to work independently and in a team
  • Good verbal and written communication skills
  • Proficient in Microsoft Office applications
  • Spanish speaking a plus.
     

Qualifications:

  •  Enrolled as a college student in an academic institution
     

How to Apply:

Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply

 

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file