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Office Assistant

After School Matters is a nonprofit organization that offers Chicago public high school teens high quality, out-of-school-time opportunities to explore and develop their talents, while gaining critical skills for work, college, and beyond. Our hands-on, project-based arts, science, sports, technology, and communications programs are delivered at Chicago public high schools, at community locations throughout the city, downtown at Gallery 37 Center for the Arts and at The Michael and Karyn Lutz Family Center for After School Matters.   

 

Summary of Position:

The Office Assistant will be responsible for assisting in the organization and daily administrative operations of the Lutz Family Center.

The ideal candidate is hard-working, able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to improve processes.

 

Major Duties and Responsibilities:

  • Organize office and assist staff in ways that optimize procedures
  • Manage room requests and room set-up
  • Sort and distribute mail in a timely manner
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed; greet visitors, answer incoming calls.
  • May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks.
  • Supervise teen interns

 

Supervisory Responsibilities:

  • Teen Interns and College Intern

 

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to lift up to 50 pounds occasionally.
  • Must be able to sit for long periods of time.

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is not exposed to weather conditions
  • The noise level in the work environment is usually moderate.

 

Knowledge, Skills and Abilities:

  • Attention to detail
  • Experience with administrative tasks, including copying, mailing, and filing
  • Customer service orientation
  • Ability to work independently and in a team
  • Proficiency in Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, etc.
  • A minimum typing speed of 55+ wpm is required
  • Working knowledge of office equipment
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills

 

Qualifications:

  • Associate’s degree is preferred
  • Bilingual (English/Spanish) is preferred
  • 3+ years of secretarial or administrative assistant experience is required
  • Cook County Residency required
     

How to Apply:

Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply

 

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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