Payroll Administrator

Chicago, IL

Full Time

Payroll

Experienced

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Founded more than 30 years ago, After School Matters has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors. Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

For more information, visit www.afterschoolmatters.org.

Summary of Position:

The Payroll Administrator is responsible for paying staff and instructors accurately, as well as paying some independent contractors. The Payroll Administrator also assists with all functions related to payroll administration, including answering timekeeping and payroll-related questions from all teams, training users to understand and use the payroll system effectively, preparing payroll schedules, and other compliance-related tasks.

Major Duties and Responsibilities:

Payroll processing:

Use the ADP WorkforceNow Payroll platform to prepare, process, and audit payrolls for 100+ staff and 400+ part-time instructors
Verify timesheet data
Enroll Instructors into ADP based on data from HR and notify instructors of their enrollment
Process garnishments, wage assignments, earnings adjustments, and benefits deductions
Collaborate with the HR department to ensure benefits and accruals are properly managed
Maintain accurate payroll system data, including tax tables and accruals, home departments and supervisors
Process manual checks, replacement checks, and payroll corrections; investigate and resolve payroll discrepancies
Identify areas for process improvement and propose alternatives

Customer service:

Provide training, guidance documents, and support to help staff use time & attendance features
Collaborate with various departments for all aspects of the payroll process, such as ensuring that timesheets are submitted and time off is approved on schedule
Support employees in navigating payment method options and check distribution

Reporting and recordkeeping:

Manage the allocations and classifications for payroll and ensure the data is accurately transferred to the Accounting and Financial Planning & Analysis teams
Complete quarter-end and year-end processes for each payroll
Manage the distribute W-2s and 1099s
Assist in gathering data for government grants billing and as requested by external auditors
Other duties as assigned

Supervisory Responsibilities:

None

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work on a computer for long periods of time.
Must be able to sit for long periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

Intermediate knowledge of Microsoft Office Word and Excel including sorting, filtering, conditional formatting, and vlookup
Strong working knowledge of payroll-related requirements and regulations
Strong problem-solving skills and the ability to collaborate across teams to address challenges
Ability to compile, enter, audit and verify data
Highly detailed oriented and commitment to accuracy
Knowledge of ADP’s WorkforceNow preferred
Strong orientation to customer service in a fast-paced, high-energy environment
Ability to work independently and take ownership of projects

Qualifications:

Bachelor’s degree required
5+ years of payroll processing experience required

Additional Requirements:

Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable
accommodation.

Salary:
The salary range for the Payroll Administrator position is between $50,113 - $55,297, depending on experience.

How to Apply:

Submit a cover letter and resume at http://www.afterschoolmatters.org/careers/

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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