People and Culture Intern

Chicago, IL

Internship

Human Resources

Entry Level

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Thirty years later, now known as After School Matters, our program has engaged more than 350,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.

Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

For more information, visit www.afterschoolmatters.org.

Summary of Position:

The People and Culture (PC) Intern will support the After School Matters’s PC department with of a variety of essential administrative tasks. Through job shadowing, the PC Intern will be able to gain insight and provide feedback on process and provide recommendations for improvements. This intern will support the PC Director and PC Partner with daily operations such as onboarding, compliance, data tracking and reporting. The intern will also have the opportunity to assist with conducting research on pertinent topics to help the department continue to promote a positive, engaging, and inclusive work environment.

This is a paid, part-time (20-25 hours/week) seasonal position starting in April/May until August 2024.

We are only seeking summer interns. During the summer, the interns will focus on pre and post program activities, such as document preparation, data-entry, I9 processing and verification, event set-up and breakdown, and other functions.

Major Duties and Responsibilities:

Assist with seasonal new employee onboarding meetings with the PC department
Assist with putting together onboarding materials for new employees, tracking the completion of required new employee tasks such as background checks, and following up accordingly to ensure compliant onboarding
Assist with document retention compliance including I-9 forms, personnel files and applicant data
Create and run various employee data reports for month-end PC reporting
General administrative tasks include: filing documents, sending out reminders, and responding to inquiries.
Other duties as assigned.

Supervisory Responsibilities:

None

Physical Demands:
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to sit for long periods of time.
Must be able to work at a computer for long periods of time.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

Proficiency in Microsoft Office (Excel, Word, Outlook) is required
Experience with analyzing data and creating reports using Microsoft Excel is required
Excellent oral and written communication skills
Commitment to providing respectful and empathetic customer service
Keen eye for detail
Ability to work with diverse groups of individuals
Personable team player
Ability to work independently and in a collaborative setting
Experience using ADP Workforce Now, CitySpan, and E-verify is a plus
Problem solving skills
Comfortable problem solving in fast pace environment and high volume request

Qualifications:

Interest in exploring various domains of HR by mastering key administrative tasks
High school diploma or GED required

Additional Requirements:
Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.

How to Apply:
Submit a cover letter and resume at: https://afterschoolmatters.applytojob.com/apply

EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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This temporary employment is an in-person position. This position will be working at multiple (or 1 of 3) ASM locations. Please check your preferred location below.* Downtown location at Gallery 37 Center for Arts (66 E. Randolph St. Chicago, IL 60601)North/North-west location at The Michael and Karyn Lutz Center (3435 N. Cicero Ave. Chicago, IL 60641)South/South-west location at After School Matters at Gately Park (10201 S. Cottage Grove Ave. Chicago, IL 60628)

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I certify that all information I have provided in this application is true, complete, and correct to the best of my knowledge.

I understand that, if any information I provide is found to be false, incomplete, or misrepresented in any respect, ASM may (1) cancel further consideration of my application, or (2) immediately discharge me from ASM’s service, whenever it is discovered.

I understand that any offer of employment is contingent upon my successful completion of ASM’s total pre-employment screening process, which may include background checks and references checks. I understand that employment is contingent upon my complying with the COVID-19 vaccination policy requirements, and if employed, I will provide proof of vaccination at the start of employment or provide documentation to support a medical or sincerely held religious beliefs exemption. I understand if a medical or sincerely held religious beliefs exemption is approved, I will be required to complete and submit a negative Polymerase Chain Reaction (PCR) test on a weekly basis as part of any reasonable accommodation, unless otherwise stated through the duration of my employment. I understand that employment is contingent upon my complying with the employment verification requirements of the Immigration Reform and Control Act. I understand and agree that, if employed, I may be required to submit to random, cause, and/or reasonable suspicion drug and alcohol screening.*

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I authorize and request that all of my present and former employers and those individuals I have listed as references furnish information about my employment record, including a statement of the reason for the termination of my employment, work performance, abilities, and other qualities pertinent to my qualifications for employment, hereby releasing them from any liability for damages arising from furnishing the requested information.

I understand that nothing contained in this application, or conveyed during any interview which may be granted, is intended to create an employment contract. I further understand that if I am hired, my employment will be at-will, which means that it is for no definite period and may be terminated at any time, without cause or prior notice, at the option of either ASM or myself.*

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