Executive Office Intern

Chicago, IL, France

Internship

Executive Team

Entry Level

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Thirty years later, now known as After School Matters, our program has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.

Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters' annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

For more information, visit www.afterschoolmatters.org.

Summary of Position:
By staffing the reception desk and phone line of After School Matters’ Cultural Center Office, the Reception Intern gains experience providing top-notch customer service at a large nonprofit. In addition to interacting with internal and external audiences, the Reception Intern completes other office-related tasks and provides administrative support to the Administrative Assistant and the Executive Assistant to the Chief Executive Officer. The ideal candidate has a warm and welcoming approach while providing clear and helpful information.

This is a paid part-time internship starting ASAP, working 3-5 days per week, mid-day and afternoons preferred.

Major Duties and Responsibilities:

Staff the reception desk at our offices in the Cultural Center
Greet visitors and direct them to appropriate staff, providing friendly and informative customer service
Assist in responding to incoming calls and emails on the organization phone lines
Organize and stock office supplies (e.g. drinking water, toner, copy paper, etc.)
Perform administrative tasks including copying, mailing, and filing
Deliver packages or materials to internal and external stakeholders
Prepare check requisition forms
Other duties as assigned

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to weather conditions.
The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

Excellent customer service skills to provide information in a clear and friendly way to internal and external customers in person and over the phone
Strong attention to detail in written and verbal communication
Ability to work both independently and in a team environment
Basic computer skills to send emails in Outlook and edit documents in Microsoft Word

Qualifications:

Currently attending a post-secondary institution, in an undergraduate or graduate program or in between classes.
Bilingual (English/Spanish) is preferred

Additional Requirements:

Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.

How to Apply:

Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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Were you a teen participant in After School Matters programs?*

This temporary employment is an in-person position. This position will be working at multiple (or 1 of 3) ASM locations. Please check your preferred location below.* Downtown location at Gallery 37 Center for Arts (66 E. Randolph St. Chicago, IL 60601)North/North-west location at The Michael and Karyn Lutz Center (3435 N. Cicero Ave. Chicago, IL 60641)South/South-west location at After School Matters at Gately Park (10201 S. Cottage Grove Ave. Chicago, IL 60628)

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Application Statement:

I certify that all information I have provided in this application is true, complete, and correct to the best of my knowledge.

I understand that, if any information I provide is found to be false, incomplete, or misrepresented in any respect, ASM may (1) cancel further consideration of my application, or (2) immediately discharge me from ASM’s service, whenever it is discovered.

I understand that any offer of employment is contingent upon my successful completion of ASM’s total pre-employment screening process, which may include background checks and references checks. I understand that employment is contingent upon my complying with the COVID-19 vaccination policy requirements, and if employed, I will provide proof of vaccination at the start of employment or provide documentation to support a medical or sincerely held religious beliefs exemption. I understand that employment is contingent upon my complying with the employment verification requirements of the Immigration Reform and Control Act. I understand and agree that, if employed, I may be required to submit to random, cause, and/or reasonable suspicion drug and alcohol screening.*

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I authorize and request that all of my present and former employers and those individuals I have listed as references furnish information about my employment record, including a statement of the reason for the termination of my employment, work performance, abilities, and other qualities pertinent to my qualifications for employment, hereby releasing them from any liability for damages arising from furnishing the requested information.

I understand that nothing contained in this application, or conveyed during any interview which may be granted, is intended to create an employment contract. I further understand that if I am hired, my employment will be at-will, which means that it is for no definite period and may be terminated at any time, without cause or prior notice, at the option of either ASM or myself.*

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