People and Culture Associate - Talent Acquisition

Chicago, IL

Full Time

People and Culture

Experienced

About ASM: After School Matters (ASM) is a Chicago-based nonprofit organization that annually engages nearly 19,000 high school teens through after-school and summer programs, allowing them to explore and develop their talents while acquiring critical skills for success in college and beyond. Through our programs, we not only invest in the futures of these teens but also in the communities they come from, strengthening neighborhoods across the city.

Over the last thirty years, we have impacted over 400,000 Chicago teens, making us the nation’s largest and most successful provider of after-school and summer programs for high school students. Our paid apprenticeships, led by industry professionals in arts, communications and leadership, sports, and STEM, provide invaluable opportunities for young people to develop practical skills, engage in meaningful work, and contribute to their communities. This investment in youth is not only transformative for the participants but also helps uplift entire neighborhoods by fostering local talent and creating pathways to success.

With an annual operating budget of approximately $36M and a dedicated team of around 500 staff, ASM continues to be a pillar of opportunity, growth, and community investment across Chicago.

For more information, visit www.afterschoolmatters.org.

Summary of Position:
The Talent Acquisition Associate supports the P&C team in attracting talent to ASM. The Talent Acquisition Associate will assist in the full recruitment cycle, from sourcing and screening candidates to scheduling interviews, managing the hiring process, and supporting onboarding.

Major Duties and Responsibilities:
Recruiting Support

Utilize job boards, social media platforms (e.g., LinkedIn), and other sourcing tools to find qualified candidates and maintain an active pipeline of potential candidates for current and future hiring needs.
Review resumes, applications, and portfolios to identify top candidates for open positions, conduct initial phone screens, and schedule interviews in collaboration with hiring managers to assess candidates’ skills, experience, and cultural fit.

Assist in drafting job descriptions and posting them on relevant job boards, company websites, and social media platforms.
Ensure candidates are updated regularly on their application status and provide feedback where necessary.
Partner with hiring managers to understand their staffing needs and provide support throughout the hiring process.
Assist in the preparation of onboarding materials, including new hire paperwork and orientation guides.
Facilitate the completion of compliance documentation and benefits enrollment for new employees.
Serve as a point of contact for new hires during their onboarding process, answering questions and offering support as needed.

Administrative Support:

Help with preparing offer letters, contracts, and other hiring documents.
Assist with pre-employment checks (background checks, reference checks, etc.) and other pre-hire tasks for various ASM employee populations
Maintain and update candidate information in the Applicant Tracking System (ATS).
Ensure that all recruitment documentation is filed and tracked accurately.
Specialty recruiting and administrative support for government funded projects as well as seasonal and temporary staff.
Manage and maintain the Motor Vehicle Registration background check database. Other Duties as assigned.

Physical Demands:
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to sit and work at a computer for long periods of time.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

Strong communication and interpersonal skills.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Attention to detail and strong organizational skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Applicant Tracking Systems (ATS).
Knowledge of social media and professional networking sites for recruitment purposes (e.g., LinkedIn, Indeed, Glassdoor).
Positive attitude, self-motivated, and eager to learn.
Strong team player with the ability to work independently when needed.
High level of integrity and professionalism.
Strong empathy and interpersonal skills, especially when guiding new hires through their onboarding journey.
Discretion when handling sensitive information
Ability to travel to ASM sites as needed

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field (preferred, but not required).
Previous internship or 1-2 years of experience in recruitment, HR, or talent acquisition is preferred.

Additional Requirements:
Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.

How to Apply:

Apply by submitting a resume, cover letter, and application here

EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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I certify that all information I have provided in this application is true, complete, and correct to the best of my knowledge.

I understand that, if any information I provide is found to be false, incomplete, or misrepresented in any respect, ASM may (1) cancel further consideration of my application, or (2) immediately discharge me from ASM’s service, whenever it is discovered.

I understand that any offer of employment is contingent upon my successful completion of ASM’s total pre-employment screening process, which may include background checks and references checks. I understand that employment is contingent upon my complying with the COVID-19 vaccination policy requirements, and if employed, I will provide proof of vaccination at the start of employment or provide documentation to support a medical or sincerely held religious beliefs exemption. I understand that employment is contingent upon my complying with the employment verification requirements of the Immigration Reform and Control Act. I understand and agree that, if employed, I may be required to submit to random, cause, and/or reasonable suspicion drug and alcohol screening.*

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I authorize and request that all of my present and former employers and those individuals I have listed as references furnish information about my employment record, including a statement of the reason for the termination of my employment, work performance, abilities, and other qualities pertinent to my qualifications for employment, hereby releasing them from any liability for damages arising from furnishing the requested information.

I understand that nothing contained in this application, or conveyed during any interview which may be granted, is intended to create an employment contract. I further understand that if I am hired, my employment will be at-will, which means that it is for no definite period and may be terminated at any time, without cause or prior notice, at the option of either ASM or myself.*

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