Seasonal People and Culture Associate

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Thirty years later, now known as After School Matters, our program has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.

Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

For more information, visit www.afterschoolmatters.org.



Summary of Position:

The Seasonal People and Culture (PC) Associate will support the After School Matters’s People and Culture (PC) department with of a variety of essential administrative tasks. Through job shadowing, the PC Associate will be able to gain insight and provide feedback on process and provide recommendations for improvements.  This PC Associate will support the PC Director and PC Partner with daily PC operations such as onboarding, compliance, data tracking and reporting. The Associate will also have the opportunity to assist with conducting research on pertinent topics to help the department continue to promote a positive, engaging, and inclusive work environment. 

This is a paid, part-time (20-25 hours/week) seasonal position starting in April/May until August 2024.

We are only seeking summer seasonal support. During the summer, the Associate will focus on pre and post program activities, such as document preparation, data-entry, I9 processing and verification, event set-up and breakdown, and other functions.


Major Duties and Responsibilities:

• Process and review the completion and verification of Form I-9 for new hires, including verifying identity and employment authorization documents.
• Maintain, organize, and secure filing systems for I-9 forms in accordance with federal regulations.
• Assist with responding to inquiries regarding Smart Sheet, and Contact Us form.
• Assist with entering data in Cityspan and E-verify to ensure completion of employment eligibility
• Prepare, set up, and clean up for the I-9 verification document collections
• General administrative tasks including: filing documents, sending out reminders, preparing and sending notices to staff and/or new hires, etc.
• Developing constructive and cooperative working relationships with staff and others, and maintaining them over time.
• Other duties as assigned. 

Supervisory Responsibilities:

• None

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit for long periods of time.
• Must be able to work at a computer for long periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is not exposed to weather conditions.
• The noise level in the work environment is usually moderate.

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office (Excel, Word, Outlook) is required
• Experience with analyzing data and creating reports using Microsoft Excel is required
• Excellent oral and written communication skills
• Commitment to providing respectful and empathetic customer service
• Keen eye for detail
• Ability to work with diverse groups of individuals
• Personable team player
• Ability to work independently and in a collaborative setting
• Experience using ADP Workforce Now, CitySpan, and E-verify is a plus
• Problem solving skills
• Comfortable problem solving in fast pace environment and high volume requests

Qualifications:

• Interest in exploring various domains of Human Resources (People and Culture) by mastering key administrative tasks
• High school diploma or GED required
• Must have some professional work experience in the related field

Additional Requirements:

Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.


How to Apply:
Submit a cover letter and resume at: https://afterschoolmatters.applytojob.com/apply


EEO:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.