Payroll Intern

Chicago, IL

Internship

Payroll

Entry Level

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Founded more than 30 years ago, After School Matters has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors. Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

For more information, visit www.afterschoolmatters.org.

Summary of Position:

Teens participating in After School Matters programs earn a stipend for their participation. The Payroll Intern is responsible for assisting with all functions related to the administration of stipends for program participants. The Payroll Intern is also responsible for supporting with administrative duties associated with other work conducted by the Payroll Division, as well as the Finance Department. Such tasks include—but are not limited to—contacting program providers and teen participants, staffing the Teen Stipend Hotline, preparing mailings, and assisting with weekly reporting.

Major Duties and Responsibilities:

Assist with all aspects of the program stipend payroll process, from ensuring proper paperwork is in to successfully paying a teen participant.
Respond to stipend-related calls and e-mails
Navigate ADP Payroll Systems
Aid Instructors/Liaisons in obtaining information about teen payments (Direct Deposit, Wisely, etc.)
Assist payroll to ensure teen contact and address information is accurate
Answer questions about Wisely pay cards
Assist the Payroll team with the teen audit process
Perform related duties, as required, to support and promote the efficient operation of the Payroll Division, the Finance Department, and After School Matters as a whole
Other duties as assigned

Supervisory Responsibilities:

None

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work on a computer for long periods of time.
Must be able to sit for long periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions.
This position is currently remote.

Knowledge, Skills and Abilities:

Ability to manage detail-oriented work
Strong orientation to customer service in a fast-paced, high-energy environment
Administrative tasks, including copying, mailing, filing and attention to detail
Desire to help internal and external customers
Ability to work independently and in a team
Good verbal and written communication skills
Proficient in Microsoft Office applications
Spanish speaking a plus

Qualifications:

GED or high school diploma required
Either some college or 1+ year of office or customer service experience required

Additional Requirements:

Staff are required to provide proof of COVID-19 Vaccination or have an approved medical or sincerely held religious beliefs exemption prior to starting employment. If a medical or sincerely held religious belief exemption is approved, weekly Polymerase Chain Reaction (PCR) testing is required part of any reasonable accommodation.

How to Apply:

Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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This temporary employment is an in-person position. This position will be working at multiple (or 1 of 3) ASM locations. Please check your preferred location below.* Downtown location at Gallery 37 Center for Arts (66 E. Randolph St. Chicago, IL 60601)North/North-west location at The Michael and Karyn Lutz Center (3435 N. Cicero Ave. Chicago, IL 60641)South/South-west location at After School Matters at Gately Park (10201 S. Cottage Grove Ave. Chicago, IL 60628)

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I certify that all information I have provided in this application is true, complete, and correct to the best of my knowledge.

I understand that, if any information I provide is found to be false, incomplete, or misrepresented in any respect, ASM may (1) cancel further consideration of my application, or (2) immediately discharge me from ASM’s service, whenever it is discovered.

I understand that any offer of employment is contingent upon my successful completion of ASM’s total pre-employment screening process, which may include background checks and references checks. I understand that employment is contingent upon my complying with the COVID-19 vaccination policy requirements, and if employed, I will provide proof of vaccination at the start of employment or provide documentation to support a medical or sincerely held religious beliefs exemption. I understand if a medical or sincerely held religious beliefs exemption is approved, I will be required to complete and submit a negative Polymerase Chain Reaction (PCR) test on a weekly basis as part of any reasonable accommodation, unless otherwise stated through the duration of my employment. I understand that employment is contingent upon my complying with the employment verification requirements of the Immigration Reform and Control Act. I understand and agree that, if employed, I may be required to submit to random, cause, and/or reasonable suspicion drug and alcohol screening.*

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I authorize and request that all of my present and former employers and those individuals I have listed as references furnish information about my employment record, including a statement of the reason for the termination of my employment, work performance, abilities, and other qualities pertinent to my qualifications for employment, hereby releasing them from any liability for damages arising from furnishing the requested information.

I understand that nothing contained in this application, or conveyed during any interview which may be granted, is intended to create an employment contract. I further understand that if I am hired, my employment will be at-will, which means that it is for no definite period and may be terminated at any time, without cause or prior notice, at the option of either ASM or myself.*

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To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

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